The 5 Best Payroll Services For Small Businesses

best payroll solutions for small businesses

Gain insurance coverage to ensure your business does not fail during adversity. You are going to be excited about working with us as we do more to help you run your business. We are one-stop-shop providing solutions that takes your business to the next level. We consider our services to be an investment in growing your business, not some line-item expense. Gusto and QuickBooks are our top recommendations for most users because they’re easy to use, affordable, and packed full of powerful features.

So depending on how much time and energy inputting payroll takes for you, any of these plans could help out. And if you’re in need of other human resources services, too, Intuit also offers workers’ compensation and compliance assistance. There’s a reason they’ve been voted America’s #1 payroll service, after all. Whether you’re a mom and pop shop or a growing tech startup, it all comes down to the features that matter most to you and your team. Although Collage’s main product is its HRIS software, companies do have the option to payroll services on to their HRIS monthly package. However, it is important to note that the payroll services are entirely outsourced.

Taking the time to call them and see how they handle common problems, gives you a preview into how you will be treated. This is one of the best ways to use a payroll service if you are on a very tight budget and need accurate tax preparation, direct deposit options for your team or even the ability to print checks. Includes speedy direct deposits, electronic filings, and seamless integration with QuickBooks accounting software.

Finally, many employers appreciate Deluxe Payroll’s easy-to-use time and attendance feature. Deluxe boasts a drag-and-drop calendar feature that makes it easy for employers to change the schedule week to week. Deluxe also has an AI auto-scheduling system that optimizes for cost and optimal coverage. Though most 9-to-5 businesses won’t need this kind of detailed scheduling, the feature is useful for industries such as retail, restaurants, and construction.

Your bookkeeping records and reports will be updated in real-time with each pay cycle. This also makes it easier for you to share payroll information with your accountant. The result will be a seamless all-in-one solution for your accounting, payroll, and HR needs. Workers’ comp and health benefits are free to integrate with Gusto. They don’t charge any administrative fees, so you’ll only pay for the premiums.

For Growing Businesses

It’s a full-service platform, which means Gusto takes care of tax filings, health benefits, and employee retirement plans. For companies where people aren’t coming into the office, having all this information in a centralized, easy-to-use platform is a boon.

Can I do payroll myself?

Step 1: Choose a full-service payroll provider.
If you’re not sure how to do payroll yourself, use payroll software that reduces the risk of errors or fines. Many payroll processing services, like Square Payroll, handle your payroll taxes, filings, new hire reporting for you, and allow you to complete payroll online.

Employees can also manage voluntary deductions like their 401k plans directly online. Across both levels, there are four different pricing plans your business can choose from.

If you need help with payroll taxes, W-2s and want the no tax penalty guarantee, you’ll have to choose the highest tier plans for both online and desktop versions. We give a no tax penalty or fee guarantee – Your payroll and payroll taxes are done right the first time, or we accept responsibility. We decided to focus our attention on these larger well-known companies, mainly to illustrate some of the key differences of which you should be aware. A lot of online payroll systems won’t restrict you to just once per week or twice per month. There are plenty of options out there that offer unlimited payroll each month like OnPay and Gusto. There are many different factors that need to be taken into consideration when you’re evaluating an online payroll service.

How Long Does Payroll Take To Process?

QuickBooks Online Payroll is perfect for businesses already living in the Intuit QuickBooks ecosystem. This full-service payroll software has three plans to scale with you as your business grows. For more detailed information on the best payroll services, be sure to check out The Blueprint’s payroll software reviews. Most of the features in the more expensive plans are available as an add-on option, with pricing available directly from Paychex Flex. You’ll also pay more if you add additional features, such as Time and Attendance, HR, and Employee Benefits Administration. For smaller businesses with limited budgets, Payroll4Free can be a lifesaver. If you absolutely must have tax reporting and remittance, Payroll4Free offers complete tax service for $15/month.

This also means that when knowledgeable administrators leave, the platform is difficult for others to use. You seem to have skipped over the 2 least expensive options that I’ve been familiar with – eSmartPaycheck with is onlyl around $50/yr for up to 5 employees. Now, on the odd chance that you want to run payroll but are not a bookkeeper or accountant then, once again, you need to consider a different set of criteria for your search. Simply remember to start by outlining what it is you hope to accomplish using this software. What are its must-haves, and then use this article to make your choice?

best payroll solutions for small businesses

ADP stays up to date with changing regulations, which keeps your books compliant and protects you from penalties. ADP is a one-stop shop for companies that want to handle payroll and HR through a single provider. Over 700,000 businesses in more than 140 countries entrust ADP, which has earned a very strong online bookkeeping reputation over seven decades of service. Paychex has 191 integrations with banks, employee retirement plans, and of course, tons of the popular software applications associated with payroll. This allows companies to oversee a centralized system that tracks employees from recruitment to retirement.

For Small Businesses

Being able to automatically sync all your data needed to run payroll makes it much easier and faster. Sure, most payroll software lets you run payroll as often as you need, but it’s important to make it a quick process, too. Consider ADP’s best payroll solutions for small businesses main competitors and you’ll see why it’s typically used by larger businesses. ADP has always been more of a professional employer organization , but it has evolved to offer a payroll service that’s more suitable for small businesses.

Is Gusto better than ADP?

Gusto wins!
Gusto is better suited for smaller businesses, while RUN Powered by ADP is suitable for businesses with up to 49 employees. If you’re interested in learning more about other payroll software and services, be sure to check out our payroll software reviews.

One of the cheapest payroll solutions out there for small businesses, Sage Payroll. Now it may lack the bells and whistles that other payroll software have to offer, but for many businesses, it is more than enough cash basis in terms of functionality. One of its main strengths is security – your payroll information in the cloud is fully encrypted, and user access permissions can be customized to ensure data security and integrity.

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best payroll solutions for small businesses

Employees particularly appreciate the self-serve employee portal as it allows them to access their payment information without the need to go through HR or their payroll administrator. Like Intuit, OnPay can manage payments, payroll taxes, and can pay your employees by direct deposit or print-on-demand checks. The small business start and mindset shines through in customer support as they always make you a top priority. As a smaller online payroll service, is able to provide above-average customer support via email and phone. Within the platform, you get everything you need for running payroll smoothly. You can also leverage ADP’s App Store to further customize HR packages and integration options as your business grows and your online payroll needs change.

Additionally, Ceridian Dayforce places a strong emphasis on employee self-service. This means that employees can easily log in and track their pay information at any time. They can also view the breakdown of their paycheque, access pay stubs, and print out tax forms from their own employee portal without the need to contact an administrator.

You want automation, integration and a provider that focuses on removing error prone situations by eliminating manual data entry over and over. In regards to price, SurePayroll requires you to complete the quote form on its website for more information.

It helps you manage payment for your employees by making it easy to set up direct deposit, withhold payroll taxes, and keep accurate records (so you don’t get fined). Maybe you want employees on salary to get paid automatically each week. But you want to manually pay independent contractors for specific amounts only once per month. Wave Payroll is our best option for pricing because they have a flat rate, depending on what state you’re in, instead of increasing the price by tiers of features.

  • “OnPay is easy to use, especially for the non-payroll professional. They are constantly adding new features, and are the most cost effective system I have found.” — William, WD Consulting Inc.
  • For more than 20 years, SurePayroll has been serving small businesses in every industry imaginable.
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  • Just know that the more you get, the more you pay—so when you’re comparing the best payroll services, think about what you need now and in the immediate future.
  • Paychex is a robust cloud-hosted payroll service that manages payroll processing and tax obligations, and provides a host of other HR-related survives.

Designed to integrate with QuickBooks Online Accounting, QuickBooks Online Payroll can also be used as a stand-alone payroll software application. QuickBooks Online Payroll can be used for up to 50 employees, but because of varying pricing levels, is most affordable for businesses with 15 employees or less. While most payroll providers offer similar services, in some cases those services may be included in the base price, while in other cases, they are available at an additional cost. We updated this page to include our top picks’ most up-to-date pricing information. Most notably, we updated Square’s monthly base price to $29 on our comparison chart. If you’ve recently hired and started paying employees, a payroll company can help you handle payroll taxes, correct wages, and tax compliance. This varies by payroll provider, but many payroll services complete the process within two days.

If you have any problems, questions, or need assistance, it’s easy to get things resolved. The reason why so many companies are choosing Gusto for payroll is because of the platform’s simplicity. OnPay also has specialized payroll solutions for businesses in specific industries with unique needs.

It’s a straightforward platform in its own right, but if you are already comfortable with the accounting solution, you can step right and get to work. Basically, the lowest tier is payroll only and you get more HR tools with higher plans. The midsize to enterprise offering is a much deeper platform built to manage payroll regardless of how large your organization grows. This is great for companies that want to minimize their HR workload or outsource their entire burden. While some of the other solutions on my list will help you streamline processes, ADP can take them over all together.


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